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Chief of Staff

About State Voices

State Voices is a national network – built from the states up – that helps grassroots organizations win civic engagement victories and build long-term political power. Since 2008, we’ve been employing the principles of collective impact, building the capacity of partners with data analysis and shared resources, and strengthening our democracy by amplifying the voices of marginalized communities.

State Voices sustains a dynamic ecosystem of 24 state tables and organizations in every state, comprising over 1,200 partner organizations. We provide the organizations in our network with the data, tools, and support they need to help create a healthy and thriving democracy through a racial equity lens. We advance this work through three national programs: Civic Engagement (voter education, registration and turnout, issue advocacy, and constituency engagement), Civic Access (voting rights and election administration), and Civic Representation (census and redistricting).

It’s our collective duty to end the systemic, relentless disenfranchisement targeting Black, Indigenous, Latinx, AAPI, and all communities of color, young adults, LGBTQ people, women, low-income, and all oppressed people. That’s why State Voices works year-round to create a more accessible, inclusive, and representative democracy.

Details

Full-Time

Remote; Must be based in Washington D.C

Position Overview

The Chief of Staff at State Voices is a multifaceted role, combining the functions of an advisor, strategist, coordinator, and supporter of our core values and culture. This pivotal position supports our leadership, including the President and CEO, in making strategic decisions, executing plans, and effectively using resources. The Chief of Staff plays a key role in keeping our projects on track, ensuring clear communication across different departments, and upholding our commitment to our mission and values.

We’re looking for a dynamic leader with a knack for problem-solving, strategic thinking, and building strong relationships. The ideal candidate has a background in non-profit management, with a track record of advising senior leaders and facilitating teamwork across various groups. This role demands the ability to influence without direct authority, remain calm under pressure, juggle multiple priorities, and work effectively with both our team members and external partners. If you’re a driven individual who thrives in collaborative environments and is passionate about making a difference, this role offers a unique opportunity to contribute to our organization’s success and impact.

Primary Functions

Strategic Leadership & Management

  • Executive Support and Strategy Alignment: Manage the President’s daily activities and strategic engagements, ensuring alignment with State Voices’ goals. Oversee the President’s calendar to prioritize tasks effectively.
  • Strategic Initiatives & Planning: Collaborate with leadership to develop and implement strategic plans, ensuring decision-making processes are inclusive and objectives are met efficiently.

Stakeholder Engagement & Communication:

  • Stakeholder Prioritization: Assess and prioritize the needs of various stakeholders, including staff, directors, donors, and partners, to focus efforts where they are most needed.
  • Effective Communication: Serve as the primary liaison between the President, CEO, and all internal and external parties, facilitating open channels for feedback and collaboration. Prepare and present reports that offer insightful data for decision-making.

Project Coordination & Execution:

  • Project Management: Lead cross-functional projects, coordinating with departments to utilize resources effectively and achieve project goals on time.
  • Operational Coordination: Manage and guide strategic initiatives, tracking progress and ensuring projects align with the organization’s objectives.

Meeting & Event Preparation:

  • Preparation and Representation: Organize materials and agendas for high-level meetings and board sessions, ensuring the President is well-prepared for all engagements. Represent the leadership at key external meetings and events.
    • Represent the President and CEO at in-person meetings and external events with funders, board members, public officials, and other partners.

Organizational Culture & Values:

  • Mission and Values Advocacy: Promote and embody the core values and mission of State Voices, integrating principles of equity, inclusion, and belonging into all organizational practices.

Qualifications

Educational Background & Experience:

  • Core Requirements: A bachelor’s degree is preferred, complemented by a minimum of ten years of relevant experience in the non-profit sector, particularly in roles involving senior staff management within advocacy organizations, campaigns, or community groups.

Leadership & Strategic Planning:

  • Leadership Skills: Demonstrated excellence in leadership roles, specifically in civic engagement, non-profit capacity building, and collaborative projects.
  • Strategic Planning: A proven track record in developing and executing strategic plans effectively.

Communication & Project Management:

  • Communication Proficiency: Outstanding verbal and written communication skills, essential for managing projects and fostering strong relationships.
  • Project Management Expertise: Exceptional ability to manage multiple tasks in a dynamic, fast-paced environment, ensuring projects are delivered efficiently.

Problem-Solving & Interpersonal Skills:

  • Analytical Abilities: Strong problem-solving skills, coupled with the capacity to make well-informed decisions quickly.
  • Interpersonal Skills: Excellent facilitation, negotiation, and interpersonal skills, crucial for working effectively across diverse communities.

Commitment & Integrity:

  • Organizational Commitment: A genuine interest in advancing the mission of State Voices, underscored by high integrity, dependability, and a results-driven approach.
  • Diversity & Inclusion: Experience working with diverse communities, including leaders of color and LGBTQ communities, highlighting the importance of attracting individuals with varied experiences.

Additional Requirements:

  • Travel: Willingness and ability to travel as needed for the role.

To Apply

Please submit your application using our application portal.

Location: Remote role, candidates must reside in the Metro DC area

Compensation: $190,000-$205,000 depending on experience and qualifications. Offering generous and comprehensive benefits.

State Voices provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.