Organization Overview

State Voices is a national network – built from the states up – that helps grassroots organizations win civic engagement victories and build long-term political power. Since 2008, we’ve been employing the principles of collective impact, building the capacity of partners with data analysis and shared resources, and strengthening our democracy by amplifying the voices of marginalized communities.

State Voices sustains a dynamic ecosystem of 23 state tables and organizations in every state, comprising over 1,200 partner organizations. We provide the organizations in our network with the data, tools, and support they need to help create a healthy and thriving democracy through a racial equity lens. We advance this work through three national programs: Civic Engagement (voter education, registration and turnout, issue advocacy and constituency engagement), Civic Access (voting rights and election administration), and Civic Representation (census and redistricting).

It’s our collective duty to end the systemic, relentless disenfranchisement targeting Black, Indigenous, Latinx, AAPI, and all communities of color, young adults, LGBTQ people, women, low-income, and all oppressed people. That’s why State Voices works year-round to create a more accessible, inclusive, and representative democracy.

Position Overview

Reporting to the Chief Operating Officer, the Operations Associate provides a high level of support to both the Operations Department and the DC national office. Given what is required in this position, it is important that the person in this role be someone who shows up to work in positive, optimistic, and creative ways. This person should be able to operate with flexibility, adapting to changing situations while consistently centering State Voices’ goals and values. Even in moments of stress, the person in this role should be able to both advance their work and understand and model that relationships are central to how we operate. The ideal candidate will enjoy working on something new each day, be a problem solver, and be self-motivated.

Primary Functions

Convenings, Specials Events & Meetings

  • Provide logistical and coordination support to ensure the successful execution of staff meetings/events, retreats, convenings, board meetings, special events, and conferences, including but not limited to making space reservations, ordering meals receiving guests, and assisting in preparing meeting materials

Administration/Operations

  • Receive and host in-person visitors to the DC office in accordance with office standards and policies
  • Monitor and respond to the organization’s general information email address, field inquiries to appropriate departments
  • Update internal operational procedures or documents as needed
  • Order, store, organize and maintain inventory for all office supplies and equipment, including but not limited to office stationery, business cards, PPE, etc.
  • Manage incoming and outgoing mail and packages
  • Manage the storage, filing, and retrieval of national documents and reports, both hardcopy and cloud storage, as needed
  • Coordination and management of organizational invoices with the programs and ops/finance teams
  • Work with the technology vendor on all incoming IT Requests (email, computer, copier, office phone, etc.)
  • Assist with supporting the organization’s annual audit and 990
  • Other duties as assigned

Qualifications

The ideal candidate will possess many, if not all, of the following qualifications:

  • At least 2 years of administrative / office management support experience in a professional office setting
  • Proficient with MS Office programs (Word, Excel, Outlook), Google Suite, Slack
  • HS diploma or GED
  • Excellent organization, communication, and interpersonal skills
  • Ability to juggle multiple projects and prioritize tasks, exercise sound independent judgment
  • Ability to work under pressure
  • Strong work ethic
  • Demonstrated interest and experience supporting progressive values and causes a plus
  • Strong oral and written interpersonal communication skills in-person and remotely
  • Demonstrated commitment to racial and gender equity and track record of success working with communities of color, women, low-income people, LGBTQIA individuals, and other historically marginalized communities
  • Demonstrated ability to bring strategic thinking skills, problem-solving abilities, and a systems-oriented work style
  • Proven ability to work independently and collaboratively as part of a team
  • Minimal travel required

To Apply:

Compensation: Compensation is $55,000-$65,000 based on experience

State Voices is an equal opportunity employer. Qualified individuals are encouraged to apply without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.